Exhibitor Information

AdventureELEVATE Europe

AdventureELEVATE Partners, we are pleased to welcome you to Catalonia this May. This page contains information relative to your partner participation in AdventureELEVATE Europe, 19-21 May 2026. We hope you find it helpful!

Jump to a section:

Event Platform ▾

Presentation and Video Submission ▾

Logo Exposure ▾

Giveaways / Sampling Opportunities ▾

Partner Networking Space ▾

Shipping / Storage / Customs ▾

Electrical Power and Audio Visual (A/V) Needs ▾

Business Center ▾

Marketplace ▾

Traveler Information ▾

Quick Links to Helpful Information ▾

Questions ▾

Event Platform

The event platform used for AdventureELEVATE Europe is called ATTA Compass, and is available as a desktop version and as a mobile app. It is available as a free download for iOS and for Google Play. This is where you can network with delegates, see the full agenda, and much more. Having the ATTA Compass ready to go before the event means you will be prepared on-site to have the best experience.

Please make sure you have added ATTA Compass to your safe senders’ list so that you do not miss important notifications.

Do you need help getting started? Check out our series of short tutorial videos here. If you have trouble navigating through the platform, please review the FAQs on the event platform, where you can also ask questions – or email [email protected].

For information about the Marketplace section, please see below.

Presentation and Video Submission

(for partners with speaking time)

DEADLINE: Monday 27 April, 2026

ATTA Contact person: Jordan Galkowski, Content Manager: [email protected]

Please provide us with:

Speaker’s full name, title, organization. If you have a keynote presentation, please also provide the speaker’s bio.
Slide deck in PowerPoint, Google Slides, or Keynote.
Video file(s) you would like to play (.mov or .mp4 files)
Upload your files here no later than 27 April.

PLEASE NOTE: While this may seem early, it is critical that we receive your materials on time. The ATTA is not responsible for presentation issues if your presentation flow and files are not received at least three weeks before the event. Please also make sure to check your LoA, or ask your partner manager how much time you have for speaking and/or video in total and prepare your slides according to the time limit.

Our content manager, Jordan Galkowski will guide you through your speaking engagement.

Logo Exposure

Your logo is live on the ATTA partners website and on the AdventureELEVATE Europe 2026 event page. It is also used on any marketing communication related to the event where we promote our partners (email marketing, Social media, etc). If you don’t see your logo or if you would like to use a different logo, please send your partnership manager an EPS / Ai and PNG version of your logo and we can replace it.

We do not hand out printed programs in order to eliminate as much printed waste as possible at our events, but your logo will be on any appropriate event banners, if we print them, and on screen.

Giveaways / Sampling Opportunities

According to your contract, you have the opportunity to provide giveaways and other goodies at your partner networking table. This is an excellent method to drive traffic to your partnership networking table and gain additional exposure.

After 20+ years of events, ATTA has received a lot of feedback about the kinds of giveaways that are appreciated and valued and those that are not because of either their environmental impact, or simply because they have received so many through the years. Consider this another opportunity to showcase your culture as well as your understanding of the adventure travel industry’s values around sustainability.

Do’s

Artisan made local crafts tied to your culture
Edible treats, cookie, chocolates, tea, coffee
Scarves, hats, especially locally made in your region
Useful items like branded notebooks,
pens, tote bags, hand sanitizers

Don’ts

Reusable water bottles (they have said they now have enough)
Luggage tags
Items that won’t travel well because they are large or breakable
Plastic trinkets, keychains

Please let your partner manager know if you will be raffling anything away no later than Monday 27 April. If you would like to arrange a prize drawing at your partner networking table, such as “enter your business card for a chance to win”, winners will be announced during the closing plenary session.

Partner Networking Space

For your partner networking space you will have one (1) round table of 110cm high (43.5") by 80cm (31.5") wide set up in an adjacent area of the event venue. This is where all partner networking tables are placed so that delegates can pass through and learn about you, our partners - and dive into your offerings and see your materials. This is the area where the networking breaks happen as well. Delegates get coffee/snacks and walk around the area during the breaks between sessions, and in mornings before sessions begin. You may bring your own table cover, one pop up banner as well as marketing materials, giveaways/goodies/etc. to place on your table for the duration of the event. Printed materials should be kept to a minimum for sustainability reasons. Samples of food and drink, including alcohol, are allowed. No food that needs cutting, warming up, and cooking on-site is allowed.

For table banners we recommend a standard pop up banner (narrow and tall, no wider than 36in / 91cm for width of banner). Alternatively, to save space, you can use one with a QR code like the one pictured here!

Posting on walls, doors, pillars, and windows is not permitted. Please do not glue, tape, fix or fasten any notices to walls, pillars, windows, or other surfaces, whether inside or outside the building.

You will have approximately a total space of 2 meters by 1.5 meters /6.5x5 feet, which includes the space of your partner networking table. Below are two photos from a past event that gives you an idea of what to expect of the AdventureELEVATE Europe Partner Networking Space.

Power will be supplied to your partner networking table (see section "Partner Networking Space" above), and to marketplace tables. Power will be provided in the form of a Central European-standard 230V outlet.

Please note that Spain operates on a 230V standard voltage and 50Hz frequency, consistent with the Central European standard. Spain uses Type F and Type C power sockets. While appliances from most European countries work directly, travelers from countries with 110-120V (e.g., US) will need a voltage converter, while others may only need a plug adapter.Remember to bring your own adapter if your devices do not have compatible plugs. Most PC adapters support a voltage range of 100V–240V.

If you are interested in renting additional furnishings or A/V, please contact Eder Villanueva from In Out Events at [email protected] no later than May 16th

Exhibitor Set-up/Teardown Hours:

Set-up: Monday May 18 and Tuesday May 19, from 3:00pm - 5:00pm

Teardown: Thursday May 21, after the closing session, from 5:00pm - 7:00pm. NOTE: All exhibitor materials have to be removed no later than Thursday 21st before the transfer to closing dinner.

Disposal of Shipping Materials: At the ‘Palai d’Esports de Vielha’ or at the ‘Palau de Geu’ (the building next to it), there will be containers for recycling the materials. If none are available, a designated area will be set up where waste can be left, and the staff at the ‘Palai d’Esports’ will later take care of sorting and disposing of it properly.

Photos © ATTA / Hassen Salum

Shipping / Storage / Customs

If you are shipping items for the AdventureELEVATE Europe event to the Palai d’Esports de Vielha for events, and/or Partner Networking Tables, please carefully review shipping details below.

Timing: There is limited pre-event storage space at the venue, so if you are able to bring your marketing materials with you on your flight, that is preferred.

If you must ship, we recommend that you send all items via courier service free of any charge (including customs clearance charges and VAT) to your own hotel, and bring it with you to the Palai d’Esports de Vielha when you set up your exhibitor space. Be sure to confirm that you can receive parcels at your hotel.

If your hotel does not allow receipt of packages, address your parcel(s) to:

Important: the labeling on the boxes must indicate that the package is addressed to the attention of David Moreno, along with the event name and ID from partners or delegates who are sending the box, followed by the complete address. Example below:
ATT: David Moreno
(Adventure Elevate EU/ID)
PALAU DE GÈU
AVENGUDA GARONA, 33
25530 VIELHA (LLEIDA)
SPAIN

Opening hours
from monday to friday:
· 9:00 to 13:00
· 15:00 to 22:00

Goods left at the Palai d’Esports de Vielha that have not shipped out by May 29, after the event will be disposed of.

Customs
Depending on where you are shipping your items from, please look into the assistance of a customs broker.

Transport logistics company recommended in Val d’Aran:

Small parcels or urgent documents → DHL, UPS or FedEx

Electrical Power and Audio Visual (A/V) Needs

Note that the standard voltage in Spain is 230V. Remember to bring your own adapter if your devices do not have plugs that are compatible. PC adapters are made to withstand currents of around 100V～240V.

If you are interested in renting additional furnishings or A/V, please contact your partner manager by May 8.

Business Center

At the Palai d’Esports de Vielha, it is not possible to print, but if you need to print, there are several options nerby:

For further information, please contact at least 3 weeks before the event.

Where to print documents in Val d'Aran

Copisteria Vall d’Aran
C/ Anglada, 25530 Vielha
Photocopying and basic printing services.

Copinart
Carrer deth Casteth, s/n, 25530 Vielha
+34 973 640 853
Print shop and copy centre; highly rated for good prices and friendly service.

Òc Studio
Avinguda Maladeta, 12, Local 1, 25530 Vielha
+34 973 642 762
www.ocstudio.net
Graphic design, printing, signage and corporate promotional materials.

Aran Color
Av. Pas d’Arro, 52, 25530 Vielha
+34 973 640 490
Copy centre, photocopies, digital printing, posters, flyers and photo services.

Marketplace Sessions

Marketplace is designed to connect media, outbound tour operators and travel advisors (buyers), who sell adventure experiences, with inbound adventure suppliers and destinations ready to help build new and unique itineraries to deliver amazing experiences for adventure travelers around the globe. Destination Marketplace tables also offer in-person meetings with representatives from partnering tourism boards from their nations, regions and cities.

The Marketplace is structured to provide you with up to 12 meetings, each 12 minutes long, long enough to make a good connection and short enough to maximize your opportunity to meet a variety of potential partners.

Ratings for your pre-scheduled meetings will open on the event platform in April. At that time, buyers will have the opportunity to submit their preferences for the specific suppliers and destinations they want to meet with. Suppliers and destinations will also have the opportunity to request specific buyers to meet with during the same selection period.

After the selection period closes, ATTA’s matchmaking process takes over to best match each participant's requests and maximize schedules while balancing schedules to provide equal opportunity for all. With over 20 years of experience running Marketplace events, we have fine tuned our formula to help forge hundreds of new and prosperous partnerships.

Your list of appointments will be provided to you via the event app. Our team strives to fill as many open meeting slots as possible with the potential partners you have selected in our pre-event matchmaking process, however, your success depends heavily on you: it is imperative for you to "do your homework" and explore who is coming before we open the platform so that you are fully prepared and know with whom you wish to meet when the platform opens.

For partners with a Marketplace table partnership, delegates will come to meet with you at your table during the Marketplace session. You will be assigned to either the morning, or afternoon session, not both. Your Marketplace table is an opportunity to showcase your brand and we encourage the use of branded table cloths, table-top flags and the like. You will be provided the exact location of your table and may set up your table one hour before the start of the event. ATTA staff will be there to greet you and show you to your table.

Other networking opportunities at the event:

Day of Adventures: This is the best way to break the ice with the rest of the delegates. See the list of who is attending each adventure and join the one on which the people you want to meet with are on. Use the time to also meet people who you do not know - keep in mind that they could be your “advocates” to introduce you to others. Last day for booking your Day of Adventure: 28 April.
Partner Networking Tables: Throughout the event
Meet Me area: ATTA sets up a special area in the lobby, near the ATTA registration desk, for all of the delegates where you can easily schedule to meet another delegate, using the event platform during all the days of the event.
Event platform: Direct messages with other delegates before and during the event.
Lunches/dinners, coffee breaks, informal gatherings etc.
Use the ATTA HUB: Post in the groups of activities or events you are mostly interested in meeting people from and introduce yourself prior to the event or after.

A few important notes:

Marketplace sessions will be assigned and communicated to you via the event app in April/May.
Check out our new Marketplace Packet and get ready for your meetings at AdventureELEVATE 2026.

Marketplace Timeline

About or on April 20 - May 1: Marketplace participants (ONLY) will receive access to our networking app, ATTA Compass, to create your profile and rate other attendees (Must Meet, Meet, No Thanks).

About or on May 1 - 7: We will create and deliver a pre-matched schedule of appointments for you.

About or on May 5 - 18: You'll receive your finalized schedule with all your Marketplace meetings. At the same time, the Live Networking Phase starts, giving all delegates the opportunity to schedule meetings outside of the Marketplace. Networking app opens to all delegates.

Marketplace Sessions:

Wednesday May 20: Session 1

Morning session: 11:10 - 12:40 hrs
Afternoon session: 13:40 - 15:10 hrs

Thursday May 21: Session 2

Morning session: 10:40 - 12:10 hrs
Afternoon session: 13:15 - 14:45 hrs

Traveler Information

Please reference the AdventureELEVATE Europe traveler information page for any questions related to lodging, transfers, health and safety.

Quick Links to Additional Helpful Information

If you do not see your name listed in the list of delegates, please contact [email protected].

Frequently Asked Questions

Traveler Information

Marketplace Details

Sustainability

Change and Cancellation Policies:

After an event partnership agreement has been signed, ATTA begins the promotion and inclusion of the event partner in the event marketing, and the partnership is no longer available to be sold to other destinations. In the event a partner must cancel their event partnership agreement, the partnership cost may be transferred to a future event as account credit, less the following fees:

120+ days before the event: 5% fee deducted from account credit
90-120 days before the event: 10% fee deducted from account credit
60-90 days before the event: 25% fee deducted from account credit
within 60 days of the event: 50% fee deducted from account credit

An account balance due will be added to partners who cancel but who have not yet paid for their partnership fee.

Registration/Marketplace Table Change and Cancellation Policies for Event Partners:

Registrations/Marketplace tables that are included in the partnership agreement are not refundable and not transferable to future events.
At least one registration needs to be named 60 days before the event, or the ticket will be released (please contact ATTA in advance if you have a special request around this).

Remaining tickets need to be named 15 days before the event

ONE (1) name transfer per ticket is allowed up to five (5) days before the beginning of the event. Outside of this, a special 50% of regular event transfer fees apply.

ATWS: standard fee is $225 (partners pay $110)

Registrations/Marketplace tables that are purchased in addition to the registrations included in the standard partnership package (additional registrations beyond the standard package, including bulk purchase packages) include:

The option to make changes up to the day of the event with the following stipulations:
- 10% admin fee automatically deducted from the account credit issued

120 days or more before the event: refund back in the original form of payment
Between 45 and 120 days: account credit will be issued (without a fee)
If tickets and AdventureExchange tables are not named within 45 days, these will be released and funds will be issued as account credit less an admin fee:

ONE (1) business/attendee name transfer is allowed per ticket up to five (5) days before the beginning of the event. Outside of this, a special 50% of regular event transfer fees applies to event partnerships:

ATWS: standard fee is $225 (partners pay $110)

If the in-person event must be moved to a virtual format due to Covid-19 related restrictions or force majeure, the ATTA will continue to host the long-awaited event utilizing its digital platform. Partners will continue to receive all benefits that can be done digitally - ie stage time, virtual networking tables (booths), marketing exposure pre/during/post event, etc. The ATTA will reduce the agreed upon partnership cost by 50% if the event will happen virtually instead of in-person. The remaining 50% of the paid/agreed upon partnership fee may be either refunded, saved as a future credit, or used for another product or service with the ATTA immediately. The partner may choose which option they prefer for the remaining 50%.