Exhibitor Information

The event platform used for AdventureELEVATE is called ATTA Compass. It will be your guide now and throughout the event and is available as a desktop version and as a mobile app, available as a free download for iOS and for Google Play. This is where you will be able to network with delegates, see the full agenda, and much more. Having the ATTA Compass ready to go before the event means you will be prepared on-site to have the best experience. 

Please provide us with the speaker’s name, the title of the presentation, the presentation deck in PowerPoint or Keynote as well as the video you would be showing no later than 28 April. If you have a keynote presentation, please also provide the speaker’s bio.

Upload your presentation here. We recommend you submit the actual video file of any video (versus a web link) since internet is not always reliable. If you need a presentation template, feel free to use the ATTA presentation template.  

PLEASE NOTE: The ATTA is not responsible for presentation issues if your presentation flow and files are not received at least three weeks before the event (5 May). Please bring a backup of the submitted presentation files on a USB thumb drive.

Your logo is live on the ATTA partners website and on the AdventureELEVATE page. If you don’t see your logo or if you would like to use a different logo, please send an EPS and PNG version of your logo to your ATTA point of contact, and we can replace it.

We do not hand out printed programs in order to eliminate as much printed waste as possible at our events, but your logo will be on any appropriate event banners, if we print them, and on screen.

Are you a partner for the first time? See a sneak preview of our event partnerships!

According to your contract, you have the opportunity to provide giveaways and other goodies at your partner networking table. This is an excellent method to drive traffic to your partnership networking table and gain additional exposure.

After 20 years of events, ATTA has received a lot of feedback about the kinds of giveaways that are appreciated and valued and those that are not because of either their environmental impact, or simply because they have received so many through the years. Consider this as another opportunity to showcase your culture as well as your understanding of the adventure travel industry’s values around sustainability.

Do's:

• Artisan made local crafts tied to your culture
• Scarves, hats, especially locally made in your region
• Useful items like branded notebooks, pens, tote bags, hand sanitizers

Don’ts:

• Reusable water bottles (they have said they now have enough)
• Luggage tags
• Items that won’t travel well because they are large or breakable
• Plastic trinkets, keychains
• NOTE: Edible treats, cookie, chocolates, tea, coffee are NOT allowed at the Hyatt Regency Denver

Please let your partner manager know if you will be raffling anything away no later than 5 May. If you would like to arrange a prize drawing at your partner networking table, such as “enter your business card for a chance to win”, winners will be announced during the closing plenary session.

For your partner networking space you will have a 30 inches/76 cm round cocktail table (42 inches/107 cm tall) with a black tablecloth set up near the main session rooms of the event venue. This is where all partner networking tables are placed so that delegates can pass through and learn about our partners, see your materials, etc. This is also where the networking breaks happen. Delegates get coffee/snacks and walk around the area during the breaks between sessions, and in mornings before sessions begin. You may bring one pop up banner as well as marketing materials, giveaways/goodies/etc to place on your table for the duration of the AdventureELEVATE event. Please note that NO outside food or beverages including edible treats, cookies, chocolates, tea, coffee are allowed at the Hyatt Regency.

For table banners we recommend a standard pop up banner (narrow and tall, no wider than 3 feet for width of banner). Alternatively, to save space, you can use one with a QR code like the one pictured here! You may not use any fasteners to attach things to the walls that will cause damage. No tacks/glue/ or aggressive tape. Painter's tape is acceptable. No glitter or equally small pieces allowed. Unless ordered by you ahead of time (see below “Electrical Power Outlets”), there is no guarantee of electrical power outlets by your table.

Below you can see photos from a past event that gives you an idea of what to expect of the space. 

Set-Up: ATTA staff will be available Tuesday 27 May from 2:00pm - 5:00pm, and Wednesday, 28 May from 2:30pm - 4:30pm. We recommend that you set up your partner networking table no later than 5:00pm on Wednesday, 28 May.

Tear-Down: Friday, 30 May after the closing session, from 5:00pm - 6:00pm. Unlabeled materials or boxes remaining after 6:00pm are considered trash and will be disposed of.

Photo credit: Hassen Salum 

AdventureELEVATE North America's Marketplace will provide a focused setting for inbound tour operators, Adventure Media, accommodations and destinations, ready for international travelers, to connect with potential partners during pre-scheduled meetings. This year there will be two sessions: Thursday 29 May 2:00 pm - 5:00 pm & Friday 30 May, 9:00 am – 12:00 pm. Suppliers and destinations will be allocated to one session. Buyers will attend both sessions. 

Marketplace participants get access to our event networking website and have an opportunity to select priority meetings with each other. There will be a total of twelve 12-minute appointment times available (not guaranteed) for buyers and suppliers, including adventure media and destinations with a destination marketplace showcase partnership seeking to connect one-on-one with specific attendees they’ve identified as targets for potential business partnerships. 

Marketplace ratings for your pre-scheduled meetings will be open on the ATTA Compass platform 1-14 May. 

First, be sure to complete your profile so others know who you are and where you do business. Upload a photo so they will recognize you in person.

During the pre-scheduling phase, it is absolutely critical that you browse the attending delegate list, and rank the attendees you want to meet.

You can rate as follows:

• Must Meet - I absolutely want to meet this person
• Meet - It would be nice if I can meet this person
• No Thanks - I don’t want to meet this person

After the selection period closes, ATTA’s matchmaking process takes over to best match each participant's requests and maximize schedules while balancing schedules to provide equal opportunity for all. Your schedule will be added to your account on the event app on or around 19 May.  

With over 17 years of experience running Marketplace events, we have fine tuned our formula to help forge hundreds of new and prosperous partnerships. Our team strives to fill as many open meeting slots as possible with the potential partners you have selected in our pre-event matchmaking process, however, your success depends heavily on you: it is imperative for you to "do your homework" and explore who is coming before we open the platform so that you are fully prepared and know with whom you wish to meet when the platform opens in May. 

If your partnership includes a Marketplace destination table, delegates will come to meet with you at your table. The size of your Marketplace table is 72” x 18” / 183cm x 46cm, and will be set up with a black tablecloth. Your Marketplace table is an opportunity to showcase your brand. We encourage the use of branded table cloths, table-top flags and the like. No pop-up banners are allowed. Unless ordered by you ahead of time (see below “Electrical Power Outlets”), there is no guarantee of electrical power outlets by your table. Please be sure to have your table set up no later than 15 minutes prior to the start of the session. You will be provided the exact location of your table and may set up your table one hour before the start of the event. ATTA staff will be there to greet you and show you to your table.

Other networking opportunities at the event: 

• Day of Adventures (Wednesday 28 May): This is the best way to break the ice with the rest of the delegates. Once the DoAs are available for sign up see the list of who is attending each adventure and join the one on which the people you want to meet with are on. Use the time to also meet people who you do not know - keep in mind that they could be your “advocates” to introduce you to others; 
• Partner Networking Tables: Throughout the event
• Meet Me area: ATTA sets up a special area in the lobby, near the ATTA registration desk, for all of the delegates where you can easily schedule to meet another delegate, using the event platform during all the days of the event.
• Event platform: Direct messages with other delegates before and during the event.
• Disruptive Networking Adventure session, Lunches/dinners, coffee breaks, informal gatherings etc.
• Use the ATTA HUB: Post in the groups of activities or events you are mostly interested in meeting people from and introduce yourself prior to the event or after.

A few important notes:

• To request meetings outside of the Marketplace session, you’ll use the event platform to navigate to individual attendees profiles. You will be able to see and request open meeting times directly from their profile page. 
• For any meetings outside of the Marketplace session please be sure to include details in your request about an alternative location. We suggest using the ‘Meet me Here’ sign or your Partner Networking Table.
• If you are a destination or tour operator with a marketplace table for the Marketplace session (29 and 30 May), you must log into the ATTA Compass platform, and create your profile no later than May 13 to receive a pre-scheduled set of meetings. If you do not log in and create your profile by 13 May, you will miss the opportunity to have pre-scheduled meetings during the Marketplace Sessions.

If you do not have a Marketplace Table as part of your partnership, please check out the full agenda for alternative engaging sessions. 

Timing: There is limited pre-event storage space at the venue, so if you are able to bring your marketing materials with you on your flight, that is preferred.

If you are shipping items for the AdventureELEVATE event to the Hyatt Regency Denver at Colorado Convention Center, please carefully review shipping details below:

• Guest Name
• Return address
• Name of Group/Meeting associated with
• Date(s) of Meeting/Stay
• Meeting room name
• Hotel Group contact (Vitor Moiceichuka, ATTA)
• Name of person that will claim package
• Date of package claimer’s arrival
• Hotel address: Hyatt Regency Denver, 650 15th Street, Denver, CO 80202

Outbound shipping being handled by FedEx can be coordinated through the FedEx Office business center located in the hotel lobby. Prepaid UPS, USPS and FedEx shipping arrangements will be handled by the hotel’s shipping department.

**The hotel does NOT accept COD packages unless previously arranged

Customs: Depending on where you are shipping your items from, please look into the assistance of a customs broker.

The Hyatt Regency Denver requires that you use their local provider for any of your A/V needs. Please use this custom link to view your options and place your order.  Please make sure your company name is on the order so it's easy to identify upon delivery.  

* The last day to order custom Audio-visual equipment is 28 April. *

Please reference our traveler info page for any questions related to lodging, transfers, health and safety. We recommend booking your travel arrangements early to ensure availability. 

FedEx Office has a state-of-the-art business center conveniently located on the lobby level adjacent to the front desk (Address: 650 15th St, Denver, CO 80202). The business center is staffed Monday through Friday 8:00 AM – 6:00 PM and closed on Saturdays and Sundays. Hours are subject to change.
The business center services include:

- Photo copying service - Office supplies
- On-site computer and software use - Self-service copier
- Facsimile services - Shipping services
- Desk-top publishing services - Postal services
- Secretarial / Writing services
- Printer/Copier rental
- Signs and banners
- Group branding

A self-service business center is also available with limited services 24 hours a day, 7 days a week, accessible for all hotel guests by utilizing their guestroom key.

Please contact FedEx directly to set up a group arrangements. They can be reached at 303-298-8610 or by email at [email protected]

Quicklinks:

• Traveler Information
• Frequently Asked Questions
• ATTA Compass Event App: How to make the most of your experience 
• Agenda
• Marketplace Details 
• Day of Adventure 
• ATTA Event Sustainability Strategy
• Event Partner Information Overview (Recording)

Official Hashtags:
#aenorthamerica25
#AdventureELEVATE
#aena25
#adventuretravel
#milehighcity
#denver
#denvercolorado

ATTA Change and Cancellation Policies:

After an event partnership agreement has been signed, ATTA begins the promotion and inclusion of the event partner in the event marketing, and the partnership is no longer available to be sold to other destinations.  In the event a partner must cancel their event partnership agreement, the partnership cost may be transferred to a future event as account credit, less the following fees:

• 120+ days before the event: 5% fee deducted from account credit
• 90-120 days before the event: 10% fee deducted from account credit
• 60-90 days before the event: 25% fee deducted from account credit
• within 60 days of the event: 50% fee deducted from account credit

An account balance due will be added to partners who cancel but who have not yet paid for their partnership fee. 

Registration/Marketplace Table Change and Cancellation Policies for Event Partners:

• Registrations/Marketplace tables that are included in the partnership agreement are not refundable and not transferable to future events.

• At least one registration needs to be named 60 days before the event, or the ticket will be released (please contact ATTA in advance if you have a special request around this). 
• Remaining tickets need to be named 15 days before the event
• ONE (1) name transfer per ticket is allowed up to five (5) days before the beginning of the event. Outside of this, a special 50% of regular event transfer fees apply.
• AdventureELEVATE: standard fee is $125 (partners pay $65)

• Registrations/ Marketplace tables that are purchased in addition to the registrations included in the standard partnership package (additional registrations beyond the standard package, including bulk purchase packages) include:

• The option to make changes up to the day of the event with the following stipulations:
  • 10% admin fee automatically deducted from the account credit issued
• 120 days or more before the event: refund back in the original form of payment
• Between 45 and 120 days: account credit will be issued (without a fee)
• If tickets and AdventureExchange tables are not named within 45 days, these will be released and funds will be issued as account credit less an admin fee:
• ONE (1) business/attendee name transfer is allowed per ticket up to five (5) days before the beginning of the event. Outside of this, a special 50% of regular event transfer fees applies to event partnerships:
• AdventureELEVATE: standard fee is $125 (partners pay $65)