AdventureELEVATE Partners, we are pleased to welcome you to Asheville, North Carolina this June. This page contains information relative to your partner participation in AdventureELEVATE, 11-13 June 2024. We hope you find it helpful!
The event platform used for AdventureELEVATE is called ATTA Compass. It will be your guide now and throughout the event and is available as a desktop version and as a mobile app, available as a free download for iOS and for Google Play. This is where you will be able to network with delegates, see the full agenda, and much more. Having the ATTA Compass ready to go before the event means you will be prepared on-site to have the best experience.
Please provide us with the speaker’s name, the title of the presentation, the presentation deck in PowerPoint or Keynote as well as the video you would be showing no later than 8 May. If you have a keynote presentation, please also provide the speaker’s bio.
Upload your presentation here. We recommend you submit the actual video file of any video (versus a web link) since internet is not always reliable. If you need a presentation template, feel free to use the ATTA presentation template.
PLEASE NOTE: The ATTA is not responsible for presentation issues if your presentation flow and files are not received at least three weeks before the event (20 May). Please bring a backup of the submitted presentation files on a USB thumb drive.
Your logo is live on the ATTA partners website and on the AdventureELEVATE page. If you don’t see your logo or if you would like to use a different logo, please send an EPS and PNG version of your logo to your ATTA point of contact, and we can replace it.
We do not hand out printed programs in order to eliminate as much printed waste as possible at our events, but your logo will be on any appropriate event banners, if we print them, and on screen.
Are you a partner for the first time? See a sneak preview of our event partnerships!
According to your contract, you have the opportunity to provide giveaways and other goodies at your partner networking table. This is an excellent method to drive traffic to your partnership networking table and gain additional exposure.
After 18 years of events, ATTA has received a lot of feedback about the kinds of giveaways that are appreciated and valued and those that are not because of either their environmental impact, or simply because they have received so many through the years. Consider this as another opportunity to showcase your culture as well as your understanding of the adventure travel industry’s values around sustainability.
Do's:
Don’ts:
Please let your partner manager know if you will be raffling anything away no later than 8 May. If you would like to arrange a prize drawing at your partner networking table, such as “enter your business card for a chance to win”, winners will be announced during the closing plenary session.
For your partner networking space you will have a 30 inches/76 cm round cocktail table with a black tablecloth set up near the main session rooms of the event venue. This is where all partner networking tables are placed so that delegates can pass through and learn about our partners, see your materials, etc. This is also where the networking breaks happen. Delegates get coffee/snacks and walk around the area during the breaks between sessions, and in mornings before sessions begin. You may bring one pop up banner as well as marketing materials, giveaways/goodies/etc to place on your table for the duration of the AdventureELEVATE event. You may give away small samples of food and non-alcoholic beverages. No cooking or heating equipment is allowed. Please discuss any food and beverage ideas with your ATTA point of contact no later than 6 May. For table banners we recommend a standard pop up banner (narrow and tall, no wider than 3 feet for width of banner). Alternatively, to save space, you can use one with a QR code like the one pictured here! You may not use any fasteners to attach things to the walls that will cause damage. No tacks/glue/ or aggressive tape. Painter's tape is acceptable. No glitter or equally small pieces allowed. Unless ordered by you ahead of time (see below “Electrical Power Outlets”), there is no guarantee of electrical power outlets by your table.
Below you can see photos from a past event that gives you an idea of what to expect of the space.
Set-Up: Monday 10 June from 2:00pm - 5:00pm, and Tuesday, 11 June from 2:00pm - 5:00pm. We recommend that you set up your partner networking table no later than 5:00pm on Tuesday, 11 June.
Tear-Down: Thursday, 13 June after the closing session, from 5:30pm - 6:30pm.
Photo credit: Hassen Salum
AdventureELEVATE North America's Marketplace will provide a focused setting for inbound tour operators, accommodations and destinations, ready for international travelers, to connect with potential partners during pre-scheduled meetings. This year there will be two sessions: Wednesday 12 June 2:00 pm - 5:00 pm & Thursday 13 June, 9:00 am – 12:00 pm. Suppliers and destinations will be allocated to one session. Buyers will attend both sessions.
Marketplace participants get access to our event networking website and have an opportunity to select priority meetings with each other. There will be a total of seventeen 8-minute appointment times available (not guaranteed) for buyers and suppliers, including destinations with a destination marketplace showcase partnership seeking to connect one-on-one with specific attendees they’ve identified as targets for potential business partnerships.
Marketplace ratings for your pre-scheduled meetings will be open on the ATTA Compass platform 8-20 May.
First, be sure to complete your profile so others know who you are and where you do business. Upload a photo so they will recognize you in person.
During the pre-scheduling phase, it is absolutely critical that you browse the attending delegate list, and rank the attendees you want to meet.
You can rate as follows:
After the selection period closes, ATTA’s matchmaking process takes over to best match each participant's requests and maximize schedules while balancing schedules to provide equal opportunity for all. Your schedule will be added to your account on the event app on 4 June.
With over 16 years of experience running Marketplace events, we have fine tuned our formula to help forge hundreds of new and prosperous partnerships. Our team strives to fill as many open meeting slots as possible with the potential partners you have selected in our pre-event matchmaking process, however, your success depends heavily on you: it is imperative for you to "do your homework" and explore who is coming before we open the platform so that you are fully prepared and know with whom you wish to meet when the platform opens in May.
If your partnership includes a Marketplace destination table, delegates will come to meet with you at your table. Your Marketplace table will be a rectangular table 72” x 30” (182 cm x 76 cm) set up with a black table-cloth, however, your Marketplace table is an opportunity to showcase your brand and we encourage the use of branded table cloths, table-top flags and the like. Unless ordered by you ahead of time (see below “Electrical Power Outlets”), there is no guarantee of electrical power outlets by your table. To reduce the number of materials that you bring to the event, we suggest you use your pop-up banner for both your partner networking table and Marketplace table. Please be sure to have your table set up no later than 15 minutes prior to the start of the session. You will be provided the exact location of your table and may set up your table one hour before the start of the event. ATTA staff will be there to greet you and show you to your table.
Other networking opportunities at the event:
A few important notes:
If you do not have a Marketplace Table as part of your partnership, please check out the full agenda for alternative engaging sessions.
Timing: There is limited pre-event storage space at the venue, so if you are able to bring your marketing materials with you on your flight, that is preferred.
If you are shipping items for the AdventureELEVATE event to the Renaissance Asheville Downtown Hotel please carefully review shipping details below:
All materials MUST be labeled with the below information. Boxes will only be accepted 72 hours prior to the meeting start date, with arrangements made with the shipping company to deliver materials into the Hotel interior. All materials shipped out of the Hotel must be prearranged with the shipping company. Renaissance Hotel is not responsible for scheduling pick-ups, nor will the hotel assume any liability for any damages to materials or lost packages. The Renaissance Asheville Hotel will assess a handling fee of $3.50 per box and on boxes stored more than seventy-two (72) hours, or for any boxes in excess of fifty (50) pounds. Outgoing shipping will be assessing a handling fee of $3.50 per box in addition to actual shipping charges. All outgoing packages will need to be pre-scheduled by the contact prior to handing it to Front Desk. These charges apply to ALL exhibitors.
Example of how to address:
Contact Name: [YOUR NAME]
Group Name: ATTA AdventureELEVATE
Contact Phone Number: [YOUR PHONE NUMBER]
Hotel Contact: Allison Underkofler
31 Woodfin Street, Asheville NC 28801, USA
Goods not shipped out by 1 July will be disposed of.
Customs: Depending on where you are shipping your items from, please look into the assistance of a customs broker.
The Renaissance Asheville Hotel requires that you use their in-house Audio/Visual Company for any of your A/V needs. Their in-house company can provide your equipment needs on a rental basis with charges billed directly to you.
Electrical Power:
If you require power for your exhibit space, power needs to be ordered in advance and paid for by the exhibitor. A power drop (cord + 4 plug outlet) costs $40/day.
Extension Cord/Power Strip Usage: ALL extension cords must be the industrial 3 prong cords. No booths can use a smaller indoor 3 prong cord at their booth. If plugging more than 1 item into power you must have a power strip for your booth.
Any equipment owned by a partner is subject to a $50 sound patch fee and $50 power patch fee per room. For any questions on pricing / availability please reach out to the Kenneth Ratcliffe at [email protected].
Please reference our traveler info page for any questions related to lodging, transfers, health and safety. We recommend booking your travel arrangements early to ensure availability. Please note that the rooms we have reserved for the event will be released and available to the general public after 17 May.
There is no business center within the Renaissance Asheville Downtown Hotel. There are established print shops nearby, including Staples or Allegra Printing (both deliver). Staples is closest (0.5mi/800 meters). https://maps.app.goo.gl/dmcTjLAqgwWftJGQ8
Quicklinks:
Official Hashtags:
#AdventureELEVATE
#AENorthAmerica24
#VisitAsheville
#VisitNC
#OutdoorNC
#MakeItYourNature
*NEW* Change and Cancellation Policies:
After an event partnership agreement has been signed, ATTA begins the promotion and inclusion of the event partner in the event marketing, and the partnership is no longer available to be sold to other destinations. In the event a partner must cancel their event partnership agreement, the partnership cost may be transferred to a future event as account credit, less the following fees:
An account balance due will be added to partners who cancel but who have not yet paid for their partnership fee.
Registration/Marketplace Table Change and Cancellation Policies for Event Partners:
Please message Eva Mossberg, ATTA’s Partner Manager for North America and Global Gear Brands, if you have any additional questions.
