Exhibitor Information

Adventure Travel World Summit Partners!

We are thrilled that you are joining us in Lugano, Switzerland this October for the Adventure Travel World Summit (ATWS). As leaders and changemakers in the industry, your support at this event helps ensure that the global adventure travel community keeps evolving, and moves forward collectively, for the greatest impact!

We have created this webpage as an easy to find resource specifically for your participation as a trusted partner at the event and we sincerely hope you find it helpful. Please also know that we are here for you, before, during and after the event.

We wish you a successful event and look forward to welcoming you in Lugano!

Event Platform

The online event platform for ATWS 2022 will open 4-6 weeks prior to the event. This is when all delegates will be pre-scheduling their Marketplace meetings. We will update this page in the coming weeks with more information about the Event Platform, the process and the deadlines to work on your schedule.

Presentation and Video Submission

(for partners with speaking time) 

DEADLINE: Friday 9 September 2022

Please provide us with:

  • Speaker’s full name, title, organization
  • Slide deck in PowerPoint, Google Slides, or Keynote. You may use your own slide deck or the ATWS 2022 template
  • Video file(s) you would like to play (.mov or .mp4 files in widescreen 16:9 aspect ratio preferred) 
  • Upload your files here

PLEASE NOTE: While this may seem early, it is critical that we receive your materials on time. The ATTA is not responsible for presentation issues if your presentation flow and files are not received at least three weeks before the event. Please also make sure to check your LoA, or ask your partner manager how much time you have for speaking and/or video in total and prepare your slides according to the time limit.

Logo Exposure

Your logo is live on the ATTA partners website and on the ATWS 2022 page. It is also used on any marketing communication related to the Summit where we promote our partners (email marketing, Social media, etc). If you don’t see your logo or if you would like to use a different logo, please send your partnership manager an EPS / Ai and PNG version of your logo and we can replace it. 

We do not hand out printed programs in order to eliminate as much printed waste as possible at our events, but your logo will be on any appropriate event banners, if we print them, and on screen.

Giveaways / Sampling Opportunities

According to your contract, you have the opportunity to provide giveaways and other goodies at your partner networking table. This is an excellent method to drive traffic to your partnership networking table and gain additional exposure.

Please let your partner manager know if you will be raffling anything away no later than 9 September. Good examples of prizes and giveaways include trips, experiences, and culturally appropriate, useful items such as handkerchiefs, wrapped candy/cookies, luggage tags. If you would like to arrange a prize drawing at your partner networking table, such as “enter your business card for a chance to win”, winners will be announced during the closing plenary session.

Partner Networking Space

For your partner networking space you will have one (1) 24in x 24in / 60cm x 60cm square cocktail table, approximately 43in / 110cm high and two (2) tall chairs set up in the lobby or adjacent area of the event venue. This is where all partner networking tables are placed so that delegates can pass through and learn about you, our partners - and dive into your offerings and see your materials. This is the area where the networking breaks happen as well. Delegates get coffee/snacks and walk around the area during the breaks between sessions, and in mornings before sessions begin. You may bring your own table cover, one pop up banner as well as marketing materials, giveaways/goodies/etc. to place on your table for the duration of the event. Printed materials should be kept to a minimum for sustainability reasons. Samples of food and drink, including alcohol, are allowed.

For table banners we recommend a standard pop up banner (narrow and tall, no wider than 36in / 91cm for width of banner). Alternatively, to save space, you can use one with a QR code like the one pictured here!

You will have approximately 16ft2 / 1.5m2 of space, which includes the space of your partner networking table. Below are two photos from a past event that gives you an idea of what to expect of the ATWS 2022 Partner Networking Space. Power will be provided to your partner networking table. You will need to bring your own adaptors. Note that the voltage in Switzerland, as in most of Europe, is 230V/50Hz.

Set-Up: We recommend that you set up your partner networking table on Sunday, 2 October from 15:00 - 17:30 hrs or on Monday, 3 October from 13:00 - 17:00 hrs.

Tear-Down: We recommend that you tear down your partner networking table on Thursday, 6 October from 17:30 - 19:00 hrs.

Photos © ATTA / Hassen Salum

Shipping / Storage / Customs

If you are shipping items for the ATWS 2022 event to the Palazzo dei Congressi for events, and/or Partner Networking Tables, please carefully review shipping details below.

Timing: There is limited pre-event storage space at the venue, so if you are able to bring your marketing materials with you personally, that is preferred.

If you must ship, exhibitors are requested to send all items free of any charge to the Convention Center (including customs clearance charges and VAT) at:

Address: Piazza Indipendenza 4, 6900 Lugano, Switzerland stating the relevant conference and stand.

Exhibitors are requested to give detailed instructions to their transport company concerning any prepaid dispatch/export once the conference/exhibition has finished.

All costs of dispatch (prior to and following the exhibition), customs clearance charges and taxes (VAT) shall be borne by the exhibitor. Transport containers and palettes left are to be accompanied by a consignment note in the case of rail transport or the address of the consignee together with the address of the transport company that is to collect the goods (plus telephone number and contact person).

Exhibitors can contact Diana Bernasconi at [email protected] with specific questions.

Storage
The conference center has limited facilities for the storage of exhibits. Agreement with the management is required where items are to be delivered prior to the date of assembly and collected after the day on which they are dismantled. The Convention Center reserves the right to store such items with a transport company, with the cost being debited to the exhibitor, or to invoice CHF 200.- per day if the items are kept at the Convention Center.

Goods not shipped out by 6 October will be disposed of.

Customs
Depending on where you are shipping your items from, please look into the assistance of a customs broker.

Electrical Power and Audio Visual (A/V) Needs

Power will be supplied to your partner networking table. If you have a lounge partnership, two power strips will be provided to you at no cost. No power is available for the marketplace tables. A limited number of power banks, equipped with USB and USB-C ports, are available to borrow at the conference center daily throughout the event for use at the conference center (only). If you wish to rent extra furniture, other equipment and arrange additional services please contact Marcel Frehner at [email protected] 


Full Exhibitor Details can be found in this document.

Business Center

There is no business center at the conference venue. Local print shops nearby include Fotosprint Sagl, Centrostampa Express, and Sericolor SA.

Marketplace Sessions

Session 1: Wednesday 5 October, 9:00 - 12:00 hrs

Session 2: Wednesday 5 October, 13:30 - 16:30 hrs

Marketplace is designed to connect outbound Tour Operators and Travel Advisors (Buyers), who sell adventure experiences, with inbound adventure suppliers and destinations ready to help build new and unique itineraries to deliver amazing experiences for adventure travelers around the globe. Destination Marketplace tables also offer in-person meetings with representatives from partnering tourism boards from their nations, regions and cities.

The Summit Marketplace is structured to provide you with up to twelve meetings, each twelve minutes long, long enough to make a good connection and short enough to maximize your opportunity to meet a variety of potential partners.

Ratings for your pre-scheduled meetings will open on the event platform 4-6 weeks prior to the event. At that time, buyers will have the opportunity to submit their preferences for the specific suppliers and destinations they want to meet with. Suppliers and destinations will also have the opportunity to request specific buyers to meet with during the same selection period.

After the selection period closes in early September, ATTA’s matchmaking process takes over to best match each participant's requests and maximize schedules while balancing schedules to provide equal opportunity for all. With over 15 years of experience running Marketplace events, we have fine tuned our formula to help forge hundreds of new and prosperous partnerships.

Your list of appointments will be provided to you by mid-late September. Our team strives to fill as many open meeting slots as possible with the potential partners you have selected in our pre-event matchmaking process, however, your success depends heavily on you: it is imperative for you to "do your homework" and explore who is coming before we open the platform so that you are fully prepared and know with whom you wish to meet when the platform opens.

During the Marketplace sessions, delegates will come to meet with you at your table. Your Marketplace table is an opportunity to showcase your brand and we encourage the use of branded table cloths, table-top flags and the like. You will be provided the exact location of your table and may set up your table one hour before the start of the event. ATTA staff will be there to greet you and show you to your table. Your table will be a rectangular table 78in x 18in / 200cm x 45cm, equipped with four chairs per table. Unless ordered by you ahead of time, there is no guarantee of electrical power outlets by your table. See above section: “Electrical Power and AudioVisual (A/V) Needs”. Please be sure to have your table set up by 8:30 hrs for session one and 12:30 hrs for session two.

Other networking opportunities at the event: 

  • Day of Adventures (Monday 3 October): This is the best way to break the ice with the rest of the delegates. Once the DoAs are available for sign up see the list of who is attending each adventure and join the one on which the people you want to meet with are on. Use the time to also meet people who you do not know - keep in mind that they could be your “advocates” to introduce you to others; 
  • Partner Networking Tables: Throughout the event
  • Meet Me area: ATTA sets up a special area in the lobby, near the ATTA registration desk, for all of the delegates where you can easily schedule to meet another delegate, using the event platform during all the days of the event.
  • Event platform: Direct messages with other delegates before and during the event.
  • Lunches/dinners, coffee breaks, informal gatherings etc.
  • Use the ATTA HUB: Post in the groups of activities or events you are mostly interested in meeting people from and introduce yourself prior to the event or after.

A few important notes:

  • Marketplace sessions will be assigned and communicated to you closer to the event.
  • Marketplace tables are sold out. If you do not have a Marketplace Table as part of your partnership, please follow the general instructions for this session, here.

Traveler Information

Please reference the ATWS 2022 traveler info page for any questions related to lodging, transfers, health and safety. We recommend booking your travel arrangements early to ensure availability. Several hotels of various categories and price ranges have been selected by Ticino Turismo and blocked at special room rates for ATWS delegates. See a map of these hotels here. These special rates will not last and local hotels will sell out, so book early to secure your accommodation. 

Swiss Travel Passes for Event Partners

All event partners will receive a Swiss Travel Pass, a gift from our partners at Visit Switzerland. Passes are tied to your event registration and awarded on a first-come, first-serve basis. They are valid for 6, 8 or 15 days of travel. Your assigned travel pass cannot be exchanged for a different pass. As detailed on the Redemption Instructions page, once you put your redemption code into the Swiss Travel Systems website, you will be able to see how many days your pass is valid.

Quick Links to Additional Helpful Information

See who else is attending. If you do not see your name listed, please submit the ATWS 2022 registration form.

Day of Adventure opens for registration on 9 August, 2022 at 10:00 hrs. You only need your ticket number to book your Day of Adventure.

Need a Visa support letter? Please fill out this form and our team will send it to you within 5 business days.

Frequently Asked Questions

Traveler Information

Marketplace Details

Sustainability

Upcoming Webinars to Help Prepare You for the Event

ATWS 2022: Summit orientation webinar for all delegates
Date: 10 August 2022 at 10:00 hrs PDT
Learn more and register here.

ATWS 2022: event platform webinar for all delegates
DATE: TBD

Questions

Please reach out to your ATTA Regional Partner Manager if you have any additional questions.